Materials for CISU's Information Fund

Log into 'Vores CISU'

On this page, you can find all relevant formats and guidelines for CISU's Information Fund

Looking for materials for a different fund?
Go to the fund overview for materials related to CISU's other funds.

If you have any questions, please forward them to puljer@cisu.dk

When you apply for a Grant

The cover page of the application must be filled in and signed by the Danish applicant organisation and the leading partner. It's acceptable to have separate cover pages for each partner but they should be uploaded as one document.

The signed cover page is uploaded via Vores CISU

Cover Page - CISU's Information Fund

In order to be able to apply for funding from CISU's pools of funds, the organisation must have audited Annual Accounts. The Annual Accounts must be uploaded via the system Vores CISU.

Requirements for the Annual Accounts at the time of application:

The Annual Accounts must be audited by either an approved registered auditor or a non-professional auditor elected by the organisation. If the latter is the case, the auditor must meet general impartiality requirements, meaning there must be no circumstances that could raise doubts about their independence. The auditor can be a member of the organisation but must not be part of the board.

The Annual Accounts must be signed by the auditor and the authorised signatory of the organisation, either in the document or through electronic signature.

The Annual Accounts must include, at a minimum, a) an income statement showing revenues and expenses and b) a balance sheet indicating equity.

CISU must be able to see from the Annual Accounts that the organisation has a minimum of 25/50 paying members or financial contributors (see the guidelines for each fund for specific requirements). If this is not evident from the Annual Accounts, CISU may request other documentation, such as a membership list and a bank statement showing payment of membership fees.

Additionally, it is always recommended to compare between the years in the annual accounts.

CISU reviews the Annual Accounts and makes an assessment of equity, going concern, and profit according to CISU's risk appetite.

There is no requirement for management review or legal critical review.

Template for Annual Accounts

Annual Accounts Template

After Funding has been Granted

When you receive an e-mail from CISU with a grant contract, follow these steps:

Sign the contract and save it in your own system.
Now, locate the corresponding grant in Vores CISU and click on it.
Click on the 'Milestones' tab at the top of the screen.
Find 'Contract' on the list and click on it.
Upload the contract.
Click 'Send'.

It is a requirement for all grants, regardless of size, that a partnership agreement is established between the Danish organisation and the main partner in the intervention. However, CISU also recommends that partnership agreements are made with any other partners involved in the intervention.

Read more about requirements for cooperation agreements in the Administration Guide for the respective fund.

Download a proposed layout for a cooperation agreement, including suggestions for the content and structure of the partnership agreement in Danish, English, Spanish, and French.

Key points about partnership coorperation agreements

The partnership agreement should reflect the mutual nature of the partnership. Therefore, it's important that partnership agreements describe responsibilities and obligations as well as rights for all parties, for example:

The Danish organisation has the right to supervise the project, and the local partner organisation is obligated to receive the Danish supervisors. However, it could equally include that the Danish organisation is obligated to provide advance notice of the visit to allow for the partner to plan adequately, or that the dates for the visit are planned jointly.
All parties can terminate the collaboration with, for example, 3 months' notice. The Danish organisation has the right to terminate the collaboration immediately if it involves a breach of the agreement. However, situations may arise, such as cooperation problems between the local partner and a Danish delegate or project coordinator. It is therefore appropriate to introduce mechanisms for complaints, conflict resolution, and mediation, ensuring the rigths of the local partner to address unpleasant topics within predefined frameworks.

The Danish Ministry of Foreign Affairs requires that all partnership coorperation agreements include the following clauses:

Anti-corruption clause:

”No offer, payment, consideration or benefit of any kind, which could be regarded as an illegal or corrupt practice, shall be made - neither directly nor indirectly - as an inducement or reward in relation to tendering, award of the contract, or execution of the contract. Any such practice will be grounds for the immediate cancellation of this contract and for such additional action, civil and/or criminal, as may be appropriate. At the discretion of the Danish Ministry of Foreign Affairs, a further consequence of any such practice can be the definite exclusion from any tendering for projects, funded by the Danish Ministry of Foreign Affairs.”

PSHEA clause:

“The Danish MoFA has a zero tolerance for inaction approach to tackling sexual exploitation, abuse and harassment (SEAH2) as defined in UNSG Bulletin ST/SGB/2003/13 and the definition of sexual harassment in UNGA Resolution A/RES/73/148. The Implementing Partner, and its sub-grantees, will take appropriate measures to protect people, including beneficiaries and staff, from SEAH conducted by its employees and associated personnel including any sub-grantee staff and take timely and appropriate action when reports of SEAH arise. In the event that the Implementing Partner receives reports of allegations of SEAH, the Implementing Partner will take timely and appropriate action to investigate the allegation and, where warranted, take disciplinary measures or civil and/or criminal action. Any violation of this clause will be ground for the immediate termination of this Agreement.”

Anti-Terror clause:

“If, during the course of implementation of this Project/Programme, the Implementing Partner discovers any link whatsoever with any organisation or individual associated with terrorism, it must inform the Danish MoFA immediately and explain the reasons for such transfer, including whether it was made or provided knowingly, voluntarily, accidentally, unintentionally, incidentally or by force. The Implementing Partner agrees that it and/or its implementing partners (including contractors, sub-contractors and sub-grantees) will take all reasonable steps to secure that no transaction made in relation to the Project/Programme will – directly or indirectly – benefit a person, group or entity subject to restrictive measures (sanctions) by the UN or the EU. Any violation of this clause is ground for immediate termination of the Agreement returning to the Danish MoFA of all funds advanced to the Implementing Partner under it.”

Anti-Child Labor clause:

“The Implementing Partner shall abide by applicable national laws as well as applicable international instruments, including the UN Convention on the Rights of the Child and International Labour Organisation conventions. Any violation will be ground for immediate termination of the Agreement.”

Here is how to upload the partnership agreement via Vores CISU:

Locate the relevant grant in Vores CISU and click on it.
Click on the 'Milestones' tab at the top of the screen.
Find 'Partnership Agreement' on the list and click on it.
Upload the partnership agreement.
Click 'Send'.

All disbursement requests must be submitted via Vores CISU:

Request for disbursement of the Grant - CISU's Information Fund

Here is how to upload the request:

Locate the relevant grant in Vores CISU and click on it.
Click on 'In- and Outpayments' at the top of the screen.
Click on 'Send payment request' at the bottom of the page.
Enter the amount and bank details, and upload the payment request (remember to use the correct format for the respective fund).
Click 'Send request'.

Grant holders are obligated to immediately (i.e., within 14 days of the incident) report to CISU, if:

Significant difficulties arise in implementing the project, including adhering to the approved budget.
Significant issues arise concerning the authorities of the recipient country, the partner organisation, or deployed personnel.
Well-founded suspicion of theft, fraud, corruption, or other misuse of funds is detected.

For further details, please refer to the page reporting irregularities and complaints.

If the Danish organisation prepares press materials or any other public material regarding the grant, it must be made clear that the project is supported by CISU. However, this requirement for visibility does not apply to the local partners.

Download the CISU logo:

CISU Logo - Danish

CISU Logo - English

If you're unsure how to use the logo, feel free to reach out to CISU's Communication Manager Kim Jensen at kj@cisu.dk.

Final Reporting and Accounts

When the intervention is concluded, you must prepare a Final Report for the grant. Read more about the requirements for the Final Report in the Administration Guide for the respective fund.

The final report is uploaded via Vores CISU.

Final report - CISU's Information Fund (Danish only)

Here is how to upload the Final Report in Vores CISU:

Find the relevant grant in Vores CISU and click on it.
Click on the 'Milestones' tab at the top of the screen.
Find 'Final Report' on the list and click on it.
Upload the Final Report.
Click "Send".

The Danish Ministry of Foreign Affairs' Audit Instructions for Grants of DKK 500,000 and Below

The Danish Ministry of Foreign Affairs' Audit Instructions for Grants Above DKK 500,000

Check list for use when auditing grants (for grants under DKK 200,000 but relevant tool for all grants regardless of size)

The audit of grants of DKK 200,000 or less is carried out by an auditor appointed by CISU to handle the task. Learn more about the process in the Administration Guide for the respective fund.

Contact information for the CISU-appointed auditor:

Martinsen Rådgivning og Revision (tidligere Elley Revision Aps)

E: cle@martinsen.dk, att. Claus Elley

T: +45 7578 1888

If equipment, inventory, etc., is transferred to local partners at the end of the intervention, a transfer document must be prepared.

If the price for this equipment, inventory, etc., exceeds the so-called tax rate for immediate write-off of small acquisitions (in 2024, 33,100 DKK, changes annually), it is a requirement that the Final Accounts be supplemented with a signed transfer document between the Danish grantee and the local partner.

Transfer Document