To ensure responsible management of grants, it is a requirement that the organisation’s internal workflows and allocation of responsibilities are formally documented in writing. The purpose of these procedures is to ensure transparency, build confidence in financial management, and prevent misuse of funds through a clear segregation of duties. In practice, this means that the procedures must ensure that no single individual holds full responsibility alone, but that responsibilities are divided between those who have authority to commit funds, approve expenditures, record transactions and make payments.
The Danish organisation is responsible for reviewing these requirements with the local partner. While the Danish organisation must comply with CISU’s requirements for financial management from the beginning of the intervention, the partner has six months to implement them. The procedures must also define financial thresholds for procurement and describe approval processes, including the requirement that larger procurements must be approved by at least two persons based on multiple collected quotations.
